BHSD Data Collection

Carelon Behavioral Health is contracted with all 5 Managed Care Organizations as the single entity to collect Medicaid Behavioral Health Supplemental Data (BHSD) in all Integrated Managed Care regions in Washington State, except for King County. In King County, only WISe contracted providers will be required to submit data for WISe members to Carelon Behavioral Health.

Carelon Behavioral Health also collects BHSD for Crisis and Non-Medicaid funded services in Southwest, North Central, and Pierce County Washington where Carelon Behavioral Health serves as the Behavioral Health Administrative Services Organization (BH-ASO).

Resources to support the successful collection of BHSD Data will be kept up to date on this site. Check back periodically for updates on this page.

SUD PROVIDERS: Carelon Behavioral Health needs to enter into a Confidentiality and Non-Disclosure Agreement (CNDA) with SUD providers. Please review the form, sign and return the signed copy to WABHSD@carelon.com. We will execute the agreement and send you back the final copy.

MENTAL HEALTH-ONLY PROVIDERS: The CNDA is not required as the exchange of data in this arrangement is allowable under HIPAA. However, you are more than welcome to enter into this agreement if you would prefer.

Upcoming Webinars

• Tuesday BHSD Office Hours on Microsoft Teams – 9am to 10am

Job Aids/FAQs

• Implemented and Upcoming Changes from DG5.0 forward
• BHSD Direct Data Entry Walk Thru Slides
• BHSD Batch File Layout – Data Guide 5.9
  • BHSD Reference Values – Data Guide 5.8
  • BHSD Error Code Reference
  • BHSD v5.0 Example File – Reference
  • BHSD v5.0 Example File
  • BHSD Example Response File
  • BHSD HCA Validation Results Crosswalk – UPDATE 10/7
• BHSD Data Submission Workflow
• BHSD FAQ 2-16-23
• BHSD FAQ Data Guide 5.0 – 5.3 8/2/22
• Provider Connect Super User Account Request
• Batch Submission Guide
• Data Completeness Reviews of Submissions

Health Care Authority Resources

• Contractor and Provider Services
• HCA Provider Reporting Tool
• Guidance on Closing Service and Authorizations
• HCA BHSD Data Guide 5.9
• Data Completeness Slides from HCA (7/25/22)
• Data Completeness Slides from HCA (8/29/22)
• Pseudo Code Data Completeness Reports (11/22/2023)

Previous BHSD Webinars

• March 16, 2021 BHSD Provider Support Webinar, Minutes & Recording
• February 23, 2021 BHSD Provider Support Webinar, Minutes & Recording
• November 13, 2020 BHSD Provider Support Webinar & Recording
• September 9, 2020 Provider Support Webinar
• August 17, 2020 Provider Support Webinar & Recording
• July 30, 2020 BHSD Batch File Layout Q&A Slides & Recording
• July 16, 2020 BHSD Provider Support Webinar & Recording
• June 18, 2020 BHSD Provider Support Webinar & Recording
• June 2, 2020 BHSD Submission Workflow Provider Training Slides & Recording
• May 6, 2020 BHSD Provider Support Webinar Slides & Recording

BHSD Office Hours

2024 Office Hours

• 24.12.17 BHSD Office Hour Minutes
  • 24.12.17 WA BHSD Office Hours
• 24.12.10 BHSD Office Hour Minutes
  • 24.12.10 WA BHSD Office Hours
• 24.12.03 BHSD Office Hour Minutes
  • 24.12.03 WA BHSD Office Hours
• 24.11.26 BHSD Office Hour Minutes
  • 24.11.26 WA BHSD Office Hours
• 24.11.19 BHSD Office Hour Minutes
  • 24.11.19 WA BHSD Office Hours
• 24.11.12 BHSD Office Hour Minutes
  • 24.11.12-WA BHSD Office Hours
• 24.11.05 BHSD Office Hour Minutes
  • 24.11.05 WA BHSD Office Hours
• 24.10.29 BHSD Office Hour Minutes
  • 24.10.29 WA BHSD Office Hours
• 24.10.22 BHSD Office Hour Minutes
  • 24.10.22 WA BHSD Office Hours
• 24.10.15 BHSD Office Hour Minutes
  • 24.10.15 WA BHSD Office Hours
• 24.10.08 BHSD Office Hour Minutes
  • 24.10.08 WA BHSD Office Hours
• 24.10.01 BHSD Office Hour Minutes
  • 24.10.01 WA BHSD Office Hours

BHSD Office Hours Archive

Please send all questions related to BHSD Data Collection to:
WABHSD@carelon.com